Reports
Archived orders in reports
Archived orders — and the money on them — are left out of every report and dashboard. Payroll is the one exception.
- 1 min read
- Checked against MoveBoard
- For owners & admins
Archiving an order is how you delete it: nothing is truly removed, but the office stops seeing it. Reports follow the same rule.
What is left out
An archived order isn't counted anywhere:
- in any report's counts — leads, bookings, jobs;
- in money — revenue, payments, balances, deposits, refunds, profit, commission and sales reports, the invoices list and its totals;
- in storage money tied to that order;
- on dashboards, and in Ed's answers.
Nothing stored changes; the archived order is simply left out of what is read.
The exception: payroll
People were paid for the work, so an archived order's payroll still shows and counts in every payroll screen, report and statement — marked "archived order #…". See Archiving a job with payroll.
Seeing archived orders
Only a company admin can choose Archived in a report's Status filter (where the report has one) to see them on purpose. What an admin sees with that filter is never shown to anyone else.
Why a number dropped
If a report's figure went down for a past period, an order in it may have been archived since. Ask an admin to check with the Archived status filter.
Related guides
- OrdersPostpone, cancel or archive an orderWhat Postponed, Cancelled and Archived each do to an order, its trucks, its crew and your numbers.
- ReportsRead a reportPick the period and what to compare with, narrow it with filters, read the figures, chart and table — and click any number to see the orders behind it.
- Accounting & payrollArchiving a job with payrollArchiving a job that has payroll asks first — and the payroll is never lost: it keeps counting everywhere, marked with the archived order.
- StorageArchiving an order with storageAn order linked to a tenant who is still in storage can't be archived — unlink it on the tenant first.
Still stuck? A person will help.
Open a ticket from Support inside MoveBoard, or email us — we usually reply within one business day.