Software Built for Interstate Movers
Most moving software is designed for local hourly jobs and treats long-distance as an afterthought. Elromco is built the other way around: mileage tariffs, FMCSA-compliant binding estimates, multi-day timelines, Storage-in-Transit, and weight-ticket billing are first-class workflows — not add-ons.
Long-Distance Operations, First-Class
The four things every interstate household goods carrier needs from their operating platform — built into the core, not bolted on as an afterthought.
Mileage & Regional Tariff Engine
Price interstate moves the way professional household goods carriers actually do — by distance times weight or cubic feet, by origin-to-destination postal-code zones, or by the line-haul + transportation method. Switch models per lane.
FMCSA & 49 CFR 375 Compliance
Binding and non-binding estimate workflows, the federally-mandated 110% rule, the FMCSA Rights & Responsibilities disclosure, MC and DOT number capture, and every required BOL field — built in, not bolted on.
Multi-Day & Multi-Stop Operations
Long-distance moves rarely fit in a single day. Schedule multi-pickup and multi-delivery legs, track each driver's progress across the line-haul, and handle Storage-in-Transit between origin packout and final destination delivery.
Weight-Ticket Billing
Capture tare, gross, and net weights from certified scale tickets. Apply rates per hundredweight (CWT) or by cubic feet. Reconcile light-bill vs. heavy-bill adjustments automatically before invoicing.
Three Ways to Price an Interstate Move
Different carriers price long-distance jobs different ways. Elromco supports the three industry-standard methods — and lets you run them simultaneously for different lanes, services, or account types.
Mileage Tariff
Distance × weight or cubic feet
The most common method for interstate household goods moves. The engine multiplies the line-haul mileage by the move weight (in CWT) or volume (in cubic feet) and applies the rate from your published mileage tariff table. Compatible with the standard 400N tariff structure used across the industry.
- Per-mile rates set by weight or volume tier
- Origin and destination geocoding via Google Maps
- Supports both CWT and cubic-foot pricing units
- Tariff tables imported from your existing carrier rate card
Regional Zone Tariff
Origin-to-destination zone lookup
Some carriers price by lane rather than mileage — a flat or weight-tiered rate for every origin-destination zone pair. The regional tariff engine looks up the postal code zones at both ends, finds the published lane rate, and applies any tier or weight multiplier.
- Postal-code-driven origin and destination zones
- Lane-pair rate tables (e.g. NY-zone-3 → FL-zone-2)
- Weight or volume tier multipliers per lane
- Easy to mirror an existing tariff publication
Line-Haul + Transportation
Two-component pricing
Long-distance jobs broken into two pricing components: the line-haul (the over-the-road transportation cost) and the transportation/accessorial work (origin packout, destination delivery, SIT). Each component prices independently, then totals to the binding estimate.
- Independent line-haul vs. transportation rates
- Origin and destination accessorials priced separately
- Storage-in-Transit billed on its own meter
- Matches how household goods carriers itemize the BOL
Built Around the Federal Rules
Interstate household goods carriers operate under 49 CFR 375 — the federal regulations that govern binding estimates, the 110% rule, customer disclosures, valuation coverage, and the Bill of Lading. Elromco is engineered around those requirements, not retrofitted after the fact.
Binding & Non-Binding Estimates (49 CFR 375)
Both estimate types are first-class. A binding estimate is a guaranteed maximum price for the listed inventory; a non-binding estimate is a good-faith approximation. The system labels every estimate clearly, captures the customer's signed acknowledgment, and enforces the rules around what can change between estimate and final bill.
The 110% Rule
Under federal law (49 CFR 375.405), a carrier delivering a non-binding-estimate shipment may collect no more than 110% of the original estimate at delivery, with the balance billed and collected per the 30-day rule. The engine flags any non-binding job where the final charges exceed the estimate, calculates the 110% cap, and produces the compliant invoice automatically.
Required Customer Disclosures
Every interstate household goods customer must receive the FMCSA Your Rights and Responsibilities When You Move pamphlet, the carrier's Ready to Move brochure acknowledgment, and the dispute settlement program disclosure. The platform tracks which disclosures were sent and when, and the customer's electronic acknowledgment is captured on the binding estimate.
MC Number & USDOT Number Capture
Your carrier identifiers (MC docket number, USDOT number, and state intrastate authority IDs where required) live in the company profile and print on every BOL, binding estimate, and customer-facing document. The customer sees the verifiable identifiers a household goods carrier is legally required to disclose.
Valuation Coverage — Released vs. Full Value
Every interstate household goods shipment must offer the customer a choice between Released Value Protection (the federally-mandated default at $0.60 per pound per article) and Full Value Protection (the customer-elected upgrade with deductibles and coverage tiers). The valuation engine prints both options on the estimate, captures the customer's election with their signature, and carries the choice through to the BOL and claims workflow.
FMCSA-Compliant Bill of Lading
The interstate BOL includes every field the FMCSA requires: carrier identifiers, shipper and consignee, dates, agreed pickup and delivery windows, declared valuation, services performed, weights, charges, and signature blocks for the shipper at origin and consignee at destination. The eBOL workflow is engineered around the federal requirement set, not adapted from a local-move form.
Elromco is not legal counsel, and every carrier is responsible for its own compliance program. What the platform provides is the operating system to execute the federal requirements consistently — the document language, the workflow guardrails, the audit trail. Your team still owns the relationships with FMCSA, your state regulators, and your insurance providers.
Two Different Regulatory Worlds
A long-distance move that crosses a state line is governed by federal law. A long-distance move within one state is governed by that state. The platform handles both — with separate rate tables, separate disclosure documents, and separate licensing fields.
Multi-Day, Multi-Stop, Cross-Country
Long-distance jobs rarely look like a single-day local move. The platform is built around the realities of cross-country household goods transport: multiple addresses, multi-day timelines, in-transit storage, and over-the-road driver tracking.
Multi-Pickup & Multi-Delivery
Long-distance jobs commonly involve multiple addresses — a primary residence plus a storage unit at origin, two delivery addresses at destination, or consolidations across cities. Each waypoint is scheduled separately with its own arrival window, crew assignment, and BOL line items.
Multi-Day Move Timeline
Interstate transit can take anywhere from 1 to 21 days depending on the lane and the carrier's delivery spread. The job tracker accommodates the long timeline: packout, line-haul, intermediate stops, and delivery each appear on the visual timeline with the actual driver position and the estimated delivery window the customer sees in the client portal.
Storage-in-Transit (SIT)
When a customer's destination isn't ready, the carrier holds the shipment in storage and delivers when the customer requests. The platform handles the SIT period as a billable subscription against the storage facility, switches the move to a delivery-pending status, and tracks SIT days against the carrier tariff (typically first 30 days at SIT rate, then transitioning to permanent storage rates).
Driver Line-Haul Tracking
The dispatch board shows which driver is on which line-haul lane, where the truck currently is via GPS, and what the next pickup or delivery stop is. Customers in the client portal see a sanitized version: estimated delivery window plus current transit status, without the operator's internal scheduling detail.
Bill by Net Weight
For shipments priced by hundredweight (CWT), the workflow captures certified scale tickets and reconciles the final invoice automatically.
Truck is weighed empty before loading. Operator photographs the certified scale ticket; weight feeds the eBOL.
Loaded truck is weighed at the same certified scale. The second ticket is photographed and attached to the order.
Net weight = gross − tare. The pricing engine recalculates the line-haul, applies any non-binding adjustment, and produces the final invoice.
Reweighing is supported per 49 CFR 375.519 — a customer may request a reweigh of the shipment before the carrier relinquishes possession of the goods, and the platform tracks both the original and the reweigh weights with the applicable charges.
Twelve Ways to Calculate Fuel
Long-distance carriers use a different fuel surcharge math than local hourly operations. The pricing engine ships with 12 calculation methods, including every standard approach used in published household goods tariffs.
Mix and match strategies by lane, by service type, or by account. The DOE national diesel index integration keeps weekly-adjusted fuel surcharges current automatically.
From Quote to Delivery, in Six Stages
Interstate moves take longer and involve more handoffs than local jobs. Each stage is tracked on the same timeline visible to your office team and (in a sanitized form) to the customer.
Quote
Customer submits a long-distance quote request — by phone, web form, or referral. The engine collects move size, origin and destination addresses, target dates, and required services.
Binding Estimate
A licensed estimator (in-home, virtual, or by inventory list) produces the binding estimate. Customer receives the FMCSA-mandated disclosures, signs the estimate electronically, and the job is reserved.
Deposit & Booking
Customer pays a deposit via the integrated payment processor. The dispatch board reserves the line-haul lane and assigns crews for origin and destination work.
Packout & Origin Services
Origin crew packs, inventories, and loads. The eBOL captures every item, every service, and the shipper's signature. Tare-weight ticket captured if billing by CWT.
Line-Haul Transit (or SIT)
Driver covers the over-the-road portion. If the customer's destination isn't ready, the shipment goes into Storage-in-Transit on the carrier's clock. Status and ETA stay current in the client portal throughout.
Delivery & Claims Window
Destination crew unloads, customer signs the delivery BOL, gross weight captured. Final invoice generated against the binding estimate (with 110%-rule guardrails for non-binding jobs). 9-month FMCSA claims window opens.
Long-Distance Lives Inside One Platform
The long-distance workflow doesn't sit in a separate system. It flows through the same CRM, dispatch board, eBOL, invoicing, and reporting that runs your local jobs — with the interstate-specific rules layered on top.
Pricing Engine
The mileage tariff, regional zone tariff, and line-haul + transportation pricing methods all live in the same engine that handles hourly and flat-rate local jobs. Switching pricing models is a per-job setting, not a separate product.
Electronic Bill of Lading
The interstate eBOL includes every FMCSA-required field, captures shipper and consignee signatures, attaches certified weight tickets, and triggers the final invoice automatically on completion.
Dispatch & Scheduling
The dispatch board shows multi-day, multi-stop interstate jobs alongside your local schedule. Origin and destination crews are assigned independently; the line-haul shows the driver covering the over-the-road portion.
Storage Management
Storage-in-Transit lives in the same storage facility module that handles permanent storage tenants. SIT days are tracked against the tariff threshold and transition to permanent storage rates if the SIT period is exceeded.
Client Portal
Interstate customers see a sanitized version of their job on the client portal: current transit status, estimated delivery window, the binding estimate, the FMCSA disclosures they signed, and the documents they can re-download anytime.
Communications Hub
Multi-day moves require multi-day customer communication. Automated check-ins at packout, departure, mid-transit, and delivery happen via SMS and email — with every message logged against the order.
Long-Distance Software Questions
Related Features
See how other parts of the Elromco platform work together.
Quick answer
Elromco's long-distance toolkit is purpose-built for interstate household goods carriers. Mileage and regional zone tariffs, FMCSA 49 CFR 375 binding estimates, multi-day moves with Storage-in-Transit, and weight-ticket billing — on the same platform that runs your local jobs.
Available on: Both plans
Run Long-Distance on the Right Platform
Book a demo and see how Elromco handles mileage tariffs, binding estimates, multi-day timelines, Storage-in-Transit, and FMCSA-compliant BOL workflows end to end.
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