Trip settlements to payroll

Drivers and crew on a long-distance trip are paid from the trip's Settlement, not from each job's payroll. When you send the settlement, employees' pay goes straight to payroll.

Before you start

• Can see trip profit and settlements to work the settlement.
• Can edit payroll to send employees' pay to payroll.
• The trip must be completed (every pickup and delivery done) and the settlement saved.

How to fill in the settlement is in Driver settlement.

Send it

Press Send to payroll & settle on the trip's Settlement tab and confirm. MoveBoard tells you how many lines went to payroll and how many payables were made, and the trip becomes Settled.

What lands in payroll

For each employee on the settlement, misc payments on the trip's completion day, each labelled with the trip:

• the pay — for example "LD trip #12 · % of linehaul: …" (To Pay);
• the per diem — "LD trip #12 · Per diem: 4 days × $50.00" (To Pay);
• any advance taken back — "LD trip #12 · Advance taken back" (To Deduct);
• each deduction, by its name (To Deduct).

They show on the person's page on the Accounting page with their other pay, ready to be paid with Apply payment. Owner-operators aren't in payroll: their total goes on their carrier or agent record as Trip settlement (we owe).

The trip's log records each line: "Settlement for … sent to payroll".

Changing it afterwards

Once part of a settlement is sent, it can't be changed on the trip. Correct the misc payment on the Accounting page instead.

If something goes wrong

• "Sending pay to payroll needs the Edit payroll permission."
• "Complete the trip first: the settlement is sent once every stop is done."
• "Save the settlement first."
• "Part of the settlement is already sent to payroll or the payable: change it there, then send the rest."