Product Update: Electronic BOL Now Auto-Generates Payroll and Invoices

We have shipped one of the most impactful workflow automations in Elromco's history: end-to-end job closure from the electronic Bill of Lading. When your foreman submits a completed eBOL from the field, the system now automatically closes the job, calculates crew payroll, and generates a customer invoice — all without a single keystroke from your office team.

How It Works

The workflow is simple and happens in seconds:

Step 1: Foreman Completes the eBOL. On the job site, your foreman uses the Crew Portal to record time worked, packing materials used, services rendered, and any additional charges. The customer reviews the details and signs electronically on the foreman's phone.

Step 2: Foreman Hits Submit. One tap sends the completed eBOL to Elromco's servers.

Step 3: Three Things Happen Automatically.

First, the job status changes to "Completed" on your dispatch board. The 9-stage job tracker updates in real time, and the customer receives a completion notification.

Second, payroll entries are created for every crew member on the job. Hours worked, overtime, drive time, and job details are captured directly from the eBOL data. Your payroll manager sees the entries immediately in the payroll module, ready for review and export.

Third, a customer invoice is generated with every charge from the eBOL — labor, materials, packing services, valuation coverage, and any additional fees. The invoice is automatically emailed to the customer with a secure online payment link.

What This Eliminates

Before this automation, closing a job required your office team to manually transfer data from the field to your accounting system. A typical workflow looked like this: foreman calls the office with job details, someone enters hours and charges into a spreadsheet, payroll is calculated separately, and an invoice is created manually in your billing system. This process took 15-30 minutes per job and was prone to errors.

With the eBOL automation, the data flows directly from the field to your books. No phone calls, no double entry, no discrepancies between what happened on the job and what appears on the invoice.

Payroll Export Integration

The auto-generated payroll data exports with one click to ADP, Gusto, QuickBooks Payroll, and CSV format. The export includes a three-level drill-down: company summary, department or branch breakdown, and individual crew member details. Every hour is traceable back to the specific eBOL that generated it.

Impact for Moving Companies

Early adopters of this feature report saving 1-2 hours per day on administrative tasks. For a company running 5-10 jobs daily, that translates to 25-50 hours per month of recovered office time. Billing errors have dropped significantly because the invoice is generated directly from the job data — there is no opportunity for transcription mistakes.

Available Now

This feature is live for all Elromco customers on both plans. If your crews are already using the Crew Portal and eBOL, the auto-payroll and auto-invoicing triggers are active automatically. No configuration needed.

For questions or help setting up payroll exports, contact our support team at (617) 313-0200 or info@elromco.com.